In the body of the email, add a brief summary of your last relevant interaction to get the recipient up to speed. Bullet points can be a useful formatting choice to capture important action items clearly and concisely. If you’re asking for something from the recipient, make sure to ...
How to prepare before writing a professional email Before drafting your message, take a moment to ask yourself these questions. Who is my audience? Once you know your goal, define the best person to send an email to. Who is responsible for the thing you’re asking for? Finding the appropr...
Explain why you’re reaching out:In a few short paragraphs explain the reason for your email. The ask:If you’re asking for something, make this clear, followed by a call to action. Include a CTA:What’s next? Provide the next steps and what you’re looking for from the recipient. K...
6. Be Mindful of Tone Your tone should be professional and polite, even when you're disagreeing or asking for something. Avoid using slang or informal language. Example: Instead of: "Hey, can you send me that report ASAP?" Try: "Hello [Name], Could you please send ...
Emotional emailing, particularly when you’re feeling angry or upset, is also something to steer clear of. Sending something nasty in the heat of the moment is sure to leave you with regret. If you feel particularly worked up while writing an email, it’s best to take a step back and ...
summarize the main point in the closing paragraph. For example, if they made a request (such as asking for a recommendation or an extension), they need to reiterate that in the closing paragraph. This completes the information circle, ensuring that the main purpose of the email is ...
Asking for help from a manager Calling in a favor from a co-worker Replying to an earlier inquiry Following-up on something Offering clarity about an issue Saying thank you Regardless of what you’re writing about, make sure the intention of the email is clear from the start. Here are som...
“Team Meeting Agenda: Final Updates for 12/3” A strong subject line tells the recipient exactly what to expect and why your email matters. 5. Sending emotionally charged emails The problem: It’s easy to fire off an email in frustration when something goes wrong. But hitting send in ...
Whenever you need to remind the recipient about something you’ve previously discussed, a reminder email is appropriate. When to send a reminder Here are a few example scenarios that can be resolved through a reminder email: A late payment from a client An upcoming deadline Documentation that ...
Professional email topics Scheduling a meeting Asking or answering a question Clarifying a statement or directions Following up on an earlier communication Reminding the recipient of a deadline Explaining something According to the “Email and Document Usage Benchmark” report, 91% of employees communica...