The secretary is tasked with keeping records, distributing required notices, and maintaining an accurate account of meetings. Essentials of Effective Minute-Taking Effective minute-taking is crucial for accurately documenting HOA meetings and ensuring all discussions are recorded for future reference....
Utah HOA and condominium law and resources for the board of directors of homeowners associations, condo and community associations.
If a homeowner wishes to view or copy other association records, then in a written request to the association, the homeowner must include certain information, including how the owner wishes to inspect or to copy the documents. The owner may elect: (1) that the association or a third party ...
Proxies may not be used during the annual meeting elections, and individuals are elected to the board by written ballot or voting machine. “Ballots, envelopes and other items used in the election process must be maintained among the association’s official records for at least one year from th...
Carleton adds that, “Over the years, we see instances where request forms were given out but never returned… Sometimes people request things like [closer] parking spaces and they may or may not really need it.” The official nature of the request form can help board members focus on unit...