Microsoft Word offers easy-to-use,professional-looking invoice templatesto help you build your first invoice. If you’re familiar with their software, this can be a good starting place for business owners who are new to creating invoices. It’s not as streamlined and automated as a cloud-base...
Once you start sending out invoices, you’ll want to create a filing system so you can easily reference invoices in the future. You may want to create an invoice folder on your work computer sorted by year and then create a naming convention for your invoices that works for you. Or, you...
For larger projects that span extended periods, such as construction or customised software development, businesses often use progress billing. This means that they issue invoices at various project milestones or stages of completion. Progress billing helps with cash flow, while also keeping the client...
When you enter transactions into your QuickBooks Online file, such as expenses, making payments against bills, deposits, and payments against your customer invoices, each of the transactions need to be checked and matched to bank records. This process is calledreconciling. This should be done for ...
For example, a construction company will work on one project for many months. It needs to recognize a portion of the revenue for the contract in each month as services are rendered, rather than waiting until the end of the contract to recognize the full revenue. ...
In Microsoft Dynamics GP and in Microsoft Business Solutions - Great Plains 8.0, different line items can specify different shipping methods and ship-to addresses. If no shipping method is specified, a ship-to address is not printed on the purchase order. ...
A disgruntled employee pays several invoices twice on purpose, then calls the vendors to request a refund and pockets the checks they send back No matter how it happens, paying a small invoice twice might not feel like a catastrophe, but tack on another zero or two, and those duplicate paym...
Every touchpoint with an invoice is captured and stored automatically in a time-stamped audit trail. From communications to approvals to payment, it’s all right there with the invoice itself. Invoices are stored digitally in the cloud, and even vendor records like contracts can be added to th...
One easy way to create and share a digital purchase order is in Microsoft Excel or Open Office. You can find pre-existing templates when you open a new spreadsheet, click on MoreTemplates,and search “invoice.” We already made the distinction between invoices and purchase orders, but you ca...
Don’t forget to use the tools that Microsoft already provides during this construction phase. Microsoft SharePoint, for example, can help you manage your documents, and it’s worth considering building the application into your system. “[SharePoint] is a flexible and customizable platform used ...